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INFORMATION TENT
Work in Information Tent selling heat sheets, t-shirts, highlighters and answer any questions needed by swimmers and visitors. Information Tent also serves as main check in area for all workers.

HEAD CLERK OF COURSE - TENT
Works in the main Clerk of Course tent. Keeps the meet flowing smoothly by moving swimmers swiftly from the Tent to the Pool.

• Insures that every swimmer is lined up in Clerk of Course Tent according to the heat sheet before proceeding to pool deck.
• Wears a headset to communicate with ANNOUNCER for calling events.
• Makes certain that each event has 3 calls.
• Communicates with ASSISTANT CLERK OF COURSE/POOLSIDE to send heats of swimmers from the Tent to the pool.
• Informs CARD SORTER, YELLER, SEATERS, and GUIDES of their assignments and assists them to keep the meet moving.

ASSISTANT CLERK OF COURSE
Works on the block side of the pool. There are two Assitant Clerk of Course positions for Sunday, since 10 and unders use both the starting block and street side of the pool.

• Insures that every swimmer swims in the right event, heat, and lane.
• Works with SPOTTERS on both sides of the pool to insure swimmers are in the right place.
• Wears headset to communicate with HEAD CLERK OF COURSE calling for heats of swimmers to be brought poolside.
• Informs RUNNERS of assignments, checks for glitches poolside, and notifies Computer Chair of any problems with swimmers in the wrong lane, heat, or event.
• Works with Head Referee and Computer Chair to help place kids who miss their swim.

YELLER
Works in the Clerk of Course Tent. This worker uses a megaphone and calls names from the heat sheet page or the white relay cards that the CARD SORTER spreads out on a table by heat in lane order. The white relay cards are handed to the swimmers. The YELLER must keep the process flowing smoothly while giving commands to many swimmers, parents, and coaches at the same time.

CARD SORTER
Works in the Clerk of Course Tent. This worker takes the white cards for the relay events from the coaches as they are delivered to the Clerk of Course Tent. As the relay cards are delivered to the Clerk of Course Tent, this worker will check them off on the Relay Card Checklist provided by the Computer Chair. The relay cards are then sorted by event, heat, and lane. The cards are paper clipped by heat, rubber-banded by event, and placed in the file folder box until needed by the YELLER.

• This worker handles the special heat sheets and white relay cards for YELLER.
• The card sorter pulls a special heat sheet page for each event from the file folder box and lays it out on the table for the YELLER to read names.
• For relays, the card sorter pulls the relay cards out of the file folder box and spreads them out on the table by heat in lane order for the YELLER to read names.
• If cards are not returned on time, the card sorter can request an announcement be made calling the coach from a specific team to report to the Clerk of Course Tent with the missing relay cards.

SEATER
The Seaters work under the Clerk of Course tent. They take the swimmers after the YELLER gets them in order and lead them to the correct seat. They constantly must ask swimmer’s name and compare it to the heat sheet, especially for relays, to insure that the swimmers are sitting in the correct seat by heat and lane.

EVENT BOARD WORKER
This position works under the Clerk of Course tent. As events are called by the ANNOUNCER, the worker marks on a large whiteboard the announcement. This allows the announcer and head clerk of course to view what’s been called and what needs to be called. The worker wears a headset to be in contact with the ANNOUNCER.

HEAD SPOTTER
These workers work pool side to make sure swimmers are in correct row and chair, checks heat sheet constantly, which indicate event, heat, and lane assignment; will move swimmers up to next chair as each heat leaves the starting block. Leave a cup in an empty chair where there is a “SCRATCH” or “NO SHOW”. Use relay cards carried by swimmers to the pool to check names of relay swimmers and be sure the right relay team steps up.  Head spotter collects relay cards and stores in box at pool side. There are two HEAD SPOTTERS for Sunday, since swimmers use both the starting block side and street side of the pool.

ASSISTANT SPOTTER
As the HEAD SPOTTER checks only the front row for correct swimmers, the ASSISTANT SPOTTER are responsible for all the rows behind the first row, confirming the swimmers are in the correct chairs. A cup is used to occupy an empty lane or no show and moved up as swimmers move closer to the starting blocks.  The ASSISTANT SPOTTER is responsible for three lanes on Saturday and two lanes on Sunday.